In this day and age, the internet has become so ubiquitous that it’s often easy to forget why we even need email. But email is probably the most important way that we as humans can communicate with one another. It’s a communication medium.
And email is certainly a communication medium that needs to be backed up.Fortunately, there are several ways to back up your emails without having to install any software or software tools.
The first method requires no special knowledge and can be done with a simple search on Google.
Step 1: Start a new email account using your Outlook account.
Step 2: Go into your inbox and find the email you want to backup or switch back to your original inbox from.
Step 3: Open your email in an entirely different tab or window, if you have one open elsewhere on your computer (it doesn’t matter which tab you open it in).
Step 4: Click “Back Up Now” at the top of the screen, next to “Email Account(s)”. Select “Online Backup” (or press Tab) and follow along with the steps outlined below.
When you click “Backup Now”, you will get some options in this window to choose what kind of backup you want to perform and where it should be stored on your computer – online through a file server, locally on your hard drive, or both (the default option).
You needn’t worry about backing up any specific emails that are personal or confidential since they aren’t backed up by default; however, if you have any other emails that you don’t wish to lose because of their sensitive nature then make sure these are backed up too!
With the rise of cloud computing and smartphones, users can now access their emails anytime and anywhere. If you want to avoid losing your emails, you should know how to back them up.
Different Types of Outlook Email Backups
Outlook is one of the most used email applications on the planet. In fact, Outlook has been so popular that Microsoft bought out a company called Eudora to create an email client that would be better than Outlook.
If you use the same Outlook account for all your personal email and social media accounts, it’s easy to lose access to all of them. That could be disastrous if you are using one or more of your accounts while traveling.
So what can you do? There are a variety of ways to backup your Outlook emails, and they vary by platform.Mac users have a few options in their arsenal:
Backup/Restore Windows Computers:
In addition to backing up your desktop and laptop computers, if you are using a Windows computer, there is also an easier way to back up your entire mailbox. When backing up your Outlook inbox, for example, the program automatically syncs all of those emails from different devices—all at once—so if you have a family member who gets lost in the shuffle, it’s easy to share everything with them at once and avoid losing any important messages.
Backup/Restore Mac Computers: If Mac users tend to rely on Siri more than we should (or maybe we just find it more convenient) Apple offers a tool called MailBacksync , which allows us to back up our Macs (along with iOS devices) in case something happens and we need access to our files again quickly.
Not only does it sync all of our mailboxes when we are away from home or work (so long as they aren’t full), but it also keeps copies of any unsaved messages within our inboxes in case something happens and we need access again—including things like deleted emails or recent notes that were sent while we were away from work or home.
Backup/Restore Windows PCs/Macbooks: If you don’t have access to iCloud (or appleID.com) , but still want some peace-of-mind with your data on multiple devices , there is another option for Windows users—Microsoft offers BackUp for Business . This program backs up not only your desktop computer but also your tablet and phone including those purchased directly from Microsoft .
The backup program has support for Microsoft 365 products including Office 365 and Xbox One . It will even be able to back up files stored on other platforms like Google Drive or OneDrive .
How to Back Up Your Outlook Emails
I have a great deal of respect for Microsoft Outlook’s easy-to-use interface. But that doesn’t mean that I don’t have a few things to say about the software. One of the most important things that I do with my Outlook email accounts is backing up my emails to an external hard drive.
If one thing in your life is out of whack, it’s your inbox. The simple act of opening your mail in the morning can cause you to feel overwhelmed and stressed out when you realize all of your important emails aren’t there.
I don’t know about you, but my inbox is usually one big mess by 5:00 AM on a weekday morning — which isn’t nearly enough time to get all of my important emails processed through and out of the way before I absolutely need them later on in the day.
So I use this simple trick to get everything out of my inbox without leaving any room for error:Open up your original copy of Outlook and create a new folder in the left pane called “All Mail.” Put all incoming mail into this folder and leave it there for at least 30 minutes so that you can unplug it from the computer if something happens to interrupt its process.
When you launch Outlook again, you should see two new folders: “All Mail” and “Outlook All Mail.”This allows me to easily see what is going on behind the scenes while browsing through my inbox messages and making sure everything is where I expect it to be — just waiting for me to turn it away from the screen or open it up again when I am finished with whatever task I had planned on doing right then and there.
We’ve talked about several ways of backing up your outlook emails, and here’s a quick summary that can save your butt in the future.
1) Select all emails you want to keep (but don’t need)
2) Right-click the email, then select “Backup all”
3) Next, click “Backup by email”
4) From there, select “Pick folder where backup is saved”
5) Next, select your primary mail folder (the one from which you want to backup your emails), then click “Save changes” – OR – you can just save them in OneDrive/drive.